This page includes useful informations for the Ph.D. students.
Authorization for purchases, expenses, and trips (missioni)
- Rules on the use of students’ funds: RULES-AVAILABLE-FUNDS.pdf (PDF)
- Steps:
- Fill the following purchases and expenses form
- Italian: modulo_spesa_dottorandi_it.docx (DOCX) or modulo_spesa_dottorandi_it.pdf (PDF)
- English: modulo_spesa_dottorandi_en.docx (DOCX) or modulo_spesa_dottorandi_en.pdf (PDF)
- Export to PDF, sign it, ask your (principal) supervisor to sign it, ask the fund PI to sign it (if applicable)
- Submit the signed form in PDF to secretariat-ai-society@phd-ai.it;coordinator-ai-society@phd-ai.it cc-ing your supervisor(s)
- The coordinator will authorize by signing the form and sending it back to you
- Attach the form with all signatures to the mission request or to the conference registration request
- Fill the following purchases and expenses form
(Once authorized) Procedure for trips (missioni)
Before planning a trip, the students must read the information about the mission requests and watch the video available here:
- Must-read information: https://organizzazione.di.unipi.it/wp-content/uploads/sites/5/2021/09/PROMEMORIA-MISSIONI-FUORI-SEDE.pdf (PDF)
- Administrative procedure: https://organizzazione.di.unipi.it/organizzazione/procedure-amministrative/missioni/
- U-GOV Guidelines: https://organizzazione.di.unipi.it/wp-content/uploads/sites/5/2022/04/Manuale_U-WEB_RICHMIS_Richiesta_0.pdf (PDF)
- Mission request authorization instructions: Autorizzazione Missione UGOV (PDF)
- Tutorial (video – June 2023 – Reimbursement)
- Tutorial (video – April 2023 – Authorization)
- FAQ: FAQ Missioni Ita FAQ Missions Eng
(Once authorized) Procedure for conference registration
- Event registration procedure (italian): PROCEDURA-ISCRIZIONE-EVENTI_ITA.pdf (PDF)
- Event registration procedure (english): PROCEDURA-ISCRIZIONE-EVENTI_ENG.pdf (PDF)
- Authorization letter for payment by bank transfer (italian): LETTERA-AUTORIZZAZIONE-PAGAMENTI-BONIFICO.doc (DOC)
- Authorization letter for payment by credit card (italian): LETTERA-AUTORIZZAZIONE-PAGAMENTI-CC.doc (DOC)